Facilities Specialist
Facilities Specialist
We are seeking a Facilities Specialist to oversee repair and maintenance operations across a designated territory. This role is instrumental in managing facility-related issues, ensuring timely and cost-effective solutions, and maintaining a safe and welcoming environment for customers and employees. The Facilities Specialist will engage with vendors, landlords, and internal stakeholders, playing a key role in vendor management, issue resolution, and compliance with lease obligations. The position requires a blend of technical knowledge, project coordination, and administrative diligence.
Key Responsibilities:
- Oversee and manage the repair and maintenance program for retail stores within assigned territory.
- Address landlord-related maintenance issues and drive resolution in accordance with lease agreements.
- Diagnose facility issues, define scope of work, obtain competitive bids, and coordinate vendor services through to completion.
- Ensure accuracy of vendor invoices, verify completion of work, and maintain compliance with warranty terms and accounting protocols.
- Maintain detailed electronic and physical records of all facility requests, communications, approvals, and related documentation.
- Serve as a primary point of contact for store team members and internal departments, delivering responsive service and cost-effective solutions.
- Research service industries to secure competitive pricing across key facility components (e.g., HVAC, roofing, electrical, plumbing).
- Expand and optimize vendor network to improve service quality and reduce maintenance costs.
Key Requirements:
- Minimum 3 years of experience in facilities or building maintenance, preferably within a multi-unit retail environment.
- High school diploma required; a combination of relevant education and experience will be considered.
- Proven ability to resolve problems, manage priorities, and handle a high volume of details in a fast-paced setting.
- Availability to travel as needed to support on-site maintenance or vendor coordination.
- Strong organizational and documentation skills to maintain comprehensive maintenance records.
- Proficiency in Microsoft Office (Word, Excel, Outlook) is preferred.
- Ability to research and apply industry best practices to optimize maintenance operations.
If you’re ready to take the next step in your facilities management career with a company that values proactive service and operational excellence, we’d love to hear from you. Apply today with your resume and contact details to be considered for this opportunity.